Quickbooks Liability Has Been Paid but Shows Up Again

Learn why scheduled liabilities show as overdue or appear in red in QuickBooks Desktop.

In QuickBooks Desktop Payroll y'all can gear up and pay your  liabilities , such as health insurance or payroll taxes, in the Pay Liabilities window.  Sometimes, even though you have paid them, the liabilities may appear overdue or red. There are several reasons this may occur, read below to find out how to fix them.

Liabilities haven't been paid

Create a Payroll Liability Rest Written report to view any unpaid liabilities. If you take unpaid liabilities, create a liability payment in QuickBooks Desktop.

Liabilities were paid, but never entered into QuickBooks Desktop

• Enter the payment in Pay Scheduled Liabilities or
• Enter the payment using the Eastward nter Prior Payments option in the YTD Adjustment window:
  1. Select the Help bill of fare. Then chooseNear QuickBooks. And press Ctrl+Alt+Y.
  2. Choose the date range. Then select Next until yous see the Create Paymentsbutton.
  3. Nether Item Name, select the drop-down pointer. And choose the item you lot need to create a prior payment for.
  4. Verify the dates and update as necessary.
     • SelectNext Paymentto enter another prior payment.
  5. Select Done.

Liabilities were paid through Write Checks or Nib Payment

To decide whether a liability was paid with Write Checks or Nib Payment:

1. SelectVendors > Vendor Center.
2. Cull the vendor'south proper noun.
3. In the Type column, ensure all are listed as Liability Cheque.
4. If there is a Check, double-click to view the transaction.
5. Verify that this transaction was created to pay payroll liabilities.

If a liability was paid through the Write Checks screen or Pecker Payments:

1. Back up the Company file.
2. Go to Write Checks or Beak Payment and employ the Previous and Next keys to locate the payment. Notation the amount paid and the expense account used.
   
3. In the Payroll Center, go to the Pay Liabilities tab. And select the overdue liability that was paid through Write Checks.
4. Select the View/Pay button, which brings upward the liability check.
5. Select the Expense tab.
6. In the Business relationship column, select the drop-down ▼ arrow. And choose the account used in Write checks. In the Amount field, enter a negative amount equal to the amount of the liability cheque.
   
   (Note: If the liability shown as being owed was simply partially paid through Write Checks, enter the actual amount paid through Write Checks as a negative instead of the whole amount shown equally beingness owed.)
7. Select the Recalculate button to zero the bank check amount.
8. Uncheck the To exist printed box.
9. If the bank check number field populates, remove the check number.
10. Date the transaction to be the same date as the payment that was already entered into the QuickBooks Desktop depository financial institution register.
11. SelectSave > Close.

To eliminate this from happening the next fourth dimension:

QuickBooks Desktop payroll works best when all payroll activity is performed from within the payroll menus. This includes paying accrued payroll taxes to the respective taxing government. If you write checks or utilise the Enter/Pay Bills functionality to pay for the liabilities and the QuickBooks-created Payroll Liabilities business relationship was assigned, the following warning message appears:

The message warns only does non foreclose you from using the incorrect type of payment (i.e., Write Checks or Enter/Pay Bills) when attempting to brand payroll liability payments. When y'all select the Pay Payroll Liabilities button in the alert message, you will be directed to the Select Date Range for Liabilities dialog. The message directs you to the Pay Payroll Liabilities feature to create a payroll liability cheque.

Liabilities were overpaid in ane period and underpaid in a prior flow

Here's what to do if the liabilities were overpaid in one period and underpaid in a previous period.

1. SelectEmployees on the menu bar > Payroll Center.
2. Select the Transactions tab.
3. SelectLiability Checks .
4. Double-click on the liability check that was underpaid to compensate for the overpayment in the prior period.
5. Edit the liability period to cover both periods (the period that the item was overpaid and the period it was underpaid).
6. SelectRelieve & Close.
7. Double-click on the liability check that had the overpayment.
8. Edit the liability period to cover both periods (the flow that the detail was overpaid and the period it was underpaid).
9. SelectSalvage & Close.

Paid through engagement is after the bank check date

If the paid through date on the liability check is after the check date:

1. Choose Employees on the carte bar > Payroll Center.
2. Select the Transactions tab.
3. SelectLiability Checks.
4. Double-click on the liability bank check for the menstruation that is appearing in the Scheduled Liabilities window.
5. Edit the check appointment so it is on or after the paid through date.

Notation For QuickBooks Desktop Payroll Assisted: If yous receive an error that you are not allowed to make the changes in the liability check, print a copy of the cheque to capture the details. Delete and recreate this check. (If the check was created as a scheduled liability, recreate through the Pay Scheduled Liabilities module.)

Paid through date crosses into adjacent year

If the Period dates cantankerous from one year to the next, you may likewise need to edit the paid through dates to be within the yr the pay checks are dated.

• If there are pay checks dated in only the previous year, alter the paid through date to reflect the previous year.
• If there are pay checks dated in the side by side year, change the paid through engagement to reflect the next twelvemonth.
• If there are pay checks dated in each year, change the paid through date to reverberate the side by side year.

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Source: https://quickbooks.intuit.com/learn-support/en-us/help-article/liability-schedules/scheduled-liabilities-payroll-show-overdue-red/L0Wa0xKET_US_en_US

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